PACIFICTECH’S SENDING AND RECEIVING OF E-INVOICES FOR SAGE 300 HAS BEEN DESIGNED TO MAKE THE EXCHANGING OF INVOICES BETWEEN BUSINESSES MORE EFFICIENT AND MUCH MORE SECURE. E-INVOICING DOES AWAY WITH MANUAL ENTRY OF BILLS, REDUCES ERRORS AND DELAYS IN GETTING PAID.

Providing similar functionality as EDI solutions, E-Invoicing is the direct exchange of invoices between suppliers’ and customers’ financial systems. Suppliers can send an E-Invoice directly to their customer’s financial system through a digital ‘mail’ service. The PEPPOL international standards allows systems to ‘speak’ to each other, even if only one of the two businesses are using the Sage 300 ERP system.



Benefits:

Direct and Secure. E-Invoices are impossible to lose, cannot be delivered to the wrong person, cannot be intercepted or be processed incorrectly. It minimises the risk of fake or compromised invoices. Sender and receiver details are validated, audit logs kept, and strict protocols followed to ensure invoices remain secure.

Reduced Admin. E-Invoicing saves time by not having to re-key or scan invoices, make corrections, or chase missing information. While you still need to apply your normal approval process before paying invoices, spending less time on admin allows greater focus on growing your business.

Reduced Time. E-Invoices are processed faster than you think. An e-invoice reaches the right person within minutes - with minimal intervention the invoice can be directly processed within the administration software.

Improved financial visibility. Real-time insight into your company's finances, invoices can be processed directly in the accounting software enabling real-time insights into the purchasing process and allowing for more accurate financial management.

Cost savings. Your company will save money, around 62% of companies send invoices as e-mail attachments,. Calculating into averages - with shipping, material, and handling costs, due to time saved by reducing manual handling, e-invoices can save around $1.65 per invoice.

Faster payment. It takes on average 25.1 days for a small businesses to be paid. By reducing manual processing, the potential for errors and delays, E-Invoicing speeds up payment and improves cash flow.

Sending E-Invoices:

Pacifictech E-invoice Sending via the PEPPOL network is for both Order Entry and Accounts Receivable invoices and credit notes. It facilitates streamlining of operations so organizations can leverage multiple invoice channels to deliver invoices to the buyers’ ERP systems.

It supports varying and complex compliance requirements such as global e-invoice formats and archiving. Importantly it meets governmental compliance regulations such as post-audits by keeping secure document logs within our Key Communications module. Sending E-invoices makes it easy for you to connect to your customers seamlessly & securely.
Pacifictech E-Invoice

Receiving E-Invoices:

Pacifictech’s E-Invoicing is tightly integrated with Sage 300 and automagically ingests the e-invoice data file into our Document Processing Service (DPS) as part of the Pacifictech AP Automation functionality. From there, it gets routed directly into your unique approval workflows.Pacifictech E-InvoicePacifictech has engaged an Access Point Partner for the PEPPOL component - which means that there are no additional requirements (or costs). All that is needed in order for Customers to be able to start receiving e-invoices is the DPS Connected Service. For Sage 300 Customers Pacifictech’s Payables Workflow and Workflow Documents modules are required. 

Main Features:

  • Tightly integrated into Sage 300
  • Meets government mandated E-Invoicing requirements
  • Meets e-archiving requirements, such as audit and legibility, for local and cross-border invoicing
  • Secure Data - All data stored within Sage 300 system
  • Developed in the Sage 300 SDK - same Sage 300 look & feel that requires less training

SYSTEM REQUIREMENTS

Receiving:
  • Pacifictech Payables Workflow (version 6.5 and higher)
  • Pacifictech Workflow Documents (version 6.5 and higher)
  • Pacifictech DPS Connected Service
  • The DPS Web Service must be accessible to the Pacifictech Web Infrastructure via the Internet.
Sending:
  • Pacifictech Key Communications (version 6.8 and higher)
  • Pacifictech E-Invoicing Connected Service
Browser Support:
All modern browsersWe have been vetted by the ATO & New Zealand MBIE as approved eInvoicing providers for Sage 300.

Product Resources